Privacy Policy
Jelper Club Inc. (hereinafter referred to as “we” or "the Company") primarily operates a matching platform for students from universities worldwide, student organizations related to Japan, career centers, and Japanese companies with the primary objective of recruiting and forming a candidate pool (hereinafter referred to as "the Platform"). Due to the operation of this Platform and business, we handle a lot of personal information from our customers and related parties. We have established this Privacy Policy (hereinafter referred to as "the Policy") to manage this information and comply with laws related to personal information.
Personal Information Protection Policy List:
Policy 1: We will identify the purpose of using the personal information we handle and manage it appropriately within the necessary and reasonable scope to achieve that purpose.
Policy 2: We will obtain personal information in a legal and fair manner.
Policy 3: We will not provide personal information to third parties without the consent of the individual.
Policy 4: We will strive to take necessary and appropriate measures to prevent leakage, loss, or damage of personal information and for other safety management.
Policy 5: We will constantly strive for accurate handling by complying with the latest related laws regarding the handling of personal information.
Policy 6: We will establish a contact point to appropriately respond to complaints and consultations regarding personal information protection.
Jelper Club Inc.
Representative Director: Daichi Mitsuzawa
Personal Information
Personal information refers to information about the users (hereinafter referred to as "Users") of the Platform provided by the Company, which can identify the Users by their name, address,telephone number, email address, university name, and other information and data. Also, even if it is not identifiable with that information alone, it includes information that can identify an individual user if it can be easily compared with other information. The definition of the terms used in this policy complies with the Personal Information Protection Law (hereinafter referred to as "Personal Information Protection Law").
Purposes of Use of Personal Information
The purpose for which the Company uses personal information is as defined below. We will not use personal information beyond these purposes.
A. To confirm the identity and attributes of the User
B. To display profile information on the user's personal page and making it public within the platform.
C. To provide matching services for recruitment and candidate pool formation purposes on the Platform
D. To carry out marketing measures
E. To carry out campaigns, public relations, surveys, and research
F. To charge fees (for payment processing)
G. To take measures such as service suspension against those who act in violation of the terms of use or use the service for fraudulent or improper purposes
H. To improve and enhance our services
I. For the development and research of new services
J. To distribute email newsletters concerning job vacancies in accordance with applicable laws and regulations
K. In compliance with relevant laws, and based on explicit user consent, we may provide the information entered at the time of membership registration to companies registered with our services (hereinafter referred to as "participating companies")
L. We may disclose information to our business partner companies, provided that it has been processed in such a way that individuals cannot be identified, and only for the purpose of introducing or promoting our company and our services, consistent with all applicable legal requirements and standards
M. To respond to inquiries from users and website visitors and for various contacts
Changes to the Purpose of Use of Personal Information
The Company will change the purpose of use of personal information within a range that has a reasonable relationship with the purposes defined above or a range where rationality is recognized.
When we change the purpose of use, we will inform users and website visitors about the changed purpose through this policy.
Please note that the above English translation is intended to ensure legal validity and accuracy.
Data Acquisition
The information that the Company acquires or may acquire is as follows. If the acquired or potentially acquired information corresponds to the "personal information" mentioned above, this policy will be applied. However, the User's (student's) name, university name, major, expected graduation year (including prospective), English level, and Japanese level (except Qualifications and their scores), as entered by the User during the Platform registration process, will be displayed on the User's My Page on the Platform as initial information upon completion of registration and will be publicly available within the Platform with the user's explicit consent. The user can delete, edit, or add to this initial information at any time.
・Information related to students
Name / Date of birth / Address / Email address / Password / Information about the University (University Name, Degree, Major, GPA, Enrollment/Graduation Year (including expected)) / Language Proficiency / Extracurricular Activities (Organization Name, Position, Start/End Dates, Location, Description) / Personal Projects (Role, Start/End Dates, Description) / Awards/Certifications (Award/Certification Issuing Organization, Date Awarded) / Personal Introduction (Who I Am) / Skills・Keywords / Work Experience (Company Name, Position, Start/End Dates, Location, Description)
・Information related to student organizations
Organization name / University name / Telephone number / Location / Email address / Password /Website URL / Payment information when using paid services
・Information related to career centers
Career Center Name/University Name/Telephone Number/Location/Email/Address/Password/Website URL/Payment information when using paid services
・Information related to companies
Company Name/Telephone Number/Industry/Head Office Location/Email Address/Password/Website URL/Usage Plan/Payment information when using paid services
In addition, we also collect information about users' use of services, status, profile pictures, and photos. When the Company releases an application, we will also obtain information through the application.
User Personal Information Provision
We require the user to provide personal information to the extent necessary to achieve the above"Purpose of Use of Personal Information". If you are unable to provide information on specific matters, please note that you may not be able to use all or part of our services
Safety Management Measures
We take measures for safety management to prevent leakage or loss of personal information we handle. The following items are included in these safety management measures:
A. Appointing managers responsible for handling personal information
B. Implementing security measures to protect personal information from acts of intrusion from outside for unlawful purposes, such as theft of information, or unauthorized access
C. Preventing viewing by those within our organization who do not have the authority to view personal information
D. Preventing theft or loss of equipment, electronic media, and documents handling personal information
E. Implementing and supervising education on handling and protecting personal information for employees
Third Party Provision and Sharing
Except for the reasonable reasons listed below, we will not provide your personal information to a third party without your consent. Even when sharing personal information with a third party, the purpose of its use is limited to the "Purpose of Use of Personal Information".
A. When using the payment service "Stripe" (only information related to bank accounts, credit cards, and other payments is applicable)
B. When using the "Jelper AI Profile Builder" (utilizing the Google Gemini API), only the information included in the CV and resume uploaded by the User on their personal profile page on the platform will be subject to use
C. When the user himself/herself requests disclosure or provision to a third party
D. When required by law
E. When there is a reorganization or business transfer, etc., and our company and a third party appear
Outsourcing of Personal Information Processing
We may outsource all or part of the work related to the handling of personal information. In such cases, we take responsibility for the handling of personal information at the outsourcing destination and ensure that the safety management of personal information is carried out.
Request for Notification of Purpose of Use, etc.
A. Notification of purpose of use or disclosure of personal information or third party provision records
Users and those who intend to use our services and the Platforms (hereinafter referred to as "users,etc." in this section) can request notification of the purpose of use or disclosure of personal information or third-party provision records within the range of legitimate purposes. However,this does not apply when it is against the law to disclose or when we deem it extremely inappropriate.
B. Correction, etc.
Users, etc. can request correction, addition, or deletion (hereinafter referred to as "correction,etc.") of personal information. In such cases, when there is a reasonable reason for the request,we will correct the personal information.
C. Suspension of use or third party provision
Users, etc. can request the suspension of use of personal information or the suspension of provision to a third party. When such a request is made, unless it is recognized as an abuse of rights, we will promptly stop using the information or stop providing it to a third party.
The above requests can be made not only by the user himself/herself but also by a voluntary agent or legal agent. *When a request is made from the user himself/herself, the person in charge or manager of our company will verify the identity of the user, and when a request is made from an agent, we will confirm the qualifications of the agent.
About Cookies
Our website may use Cookies (information that is sent from the server to the user's browser and stored on the user's computer for the purpose of identifying the computer used by the user by the website provider). Generally, cookies do not constitute personal information, but when they can identify a specific individual in combination with personal information as mentioned in the"Personal Information" section above, we consider cookie information to be personal information as well.
*By using cookies, we obtain information such as customer's device information, location information, and behavior history. However, even if we use cookies, we do not obtain information that can identify the user personally (e.g., name, address, telephone number, etc.) by such use alone.
The obtained information will be used for the following purposes.
A. To smoothly perform account creation and login to the member page (such as input assistance)
B. To display content optimal for the user
C. For statistical understanding of browsing conditions for the purpose of improving the website
D. For other purposes to enhance the convenience of browsing the website for users
About the use of Google Analytics
We may use Google Analytics, a service provided by Google that analyzes website access and captures visitor behavior. Google collects users' browsing history etc. based on cookies set by us or Google, we receive and use the analysis results for understanding usage conditions and improving our services. For details on how Google handles data in Google Analytics, please visit the following website:
"Use of information collected from sites or apps that use our services by Google"
https://policies.google.com/technologies/partner-sites
Handling of Data for Statistics
We may create statistical data that cannot identify individuals based on the personal information provided. For this data, we can use it without any restrictions.
Changes to this Policy
If amendments to related laws are enforced, points to be improved are found, or when it is reasonable to change this policy, we will revise this policy and disclose the changes as part of this policy.
Inquiries
For inquiries about this policy or requests for notification of the purpose of use, etc., please send them to the following e-mail address. The person in charge or the manager or other department handling personal information will respond. Please note that we may charge a fee according to the Personal Information Protection Law when you make a request for notification of the purpose of use or disclosure of personal information or third-party provision records.
Mail: info@jelper.co
Special Provisions
The following provisions will additionally apply depending on the country or region to which the subject of the personal data belongs.
[Regarding GDPR]
In the processing of personal data of individuals residing in the EU region, we will handle the data in accordance with the following principles set forth in Article 5 of the GDPR.
A Principle of legality, fairness, and transparency
B Principle of purpose limitation
C Principle of data minimization
D Principle of accuracy
E Principle of storage limitation
F Principle of integrity and confidentiality
Legal Requirements
We will process personal data only in the following cases:
A When the user gives consent to the processing of the data
B When it is necessary to process data in order to comply with legal obligations
C When it is necessary to process data for other legitimate interests, except when the rights and interests of the data subject override such legitimate interests.
Information Disclosure
When we collect personal data, we will disclose the full text of this policy, including these special provisions, to the subject of the data.
Retention Period of Personal Data
The period for which we store personal data in our company will be a reasonable period of time from the point when the user to whom the data belongs no longer uses the Platform.
User Rights
Users have the right to access, correct, and request deletion of their personal data from us. In addition, they also have the following rights:
A Right to restriction of processing (the right to limit the handling of personal data without erasing it)
B Right to object (the right to object to the processing of one's personal data for legitimate interests)
C Right to data portability (the right to demand the handover of personal data in a readable and exportable data format to oneself or another controller)
D Right to oppose profiling (the right to not be subjected to decisions based solely on automated processing, including profiling, which produces legal effects concerning oneself or similarly significantly affects oneself)
Recipients of Personal Data
Those who can receive personal data are our company and those third parties to whom we objectively deem it necessary to provide such data.
Administrator Contact Information
Name: Daichi Mitsuzawa
Address: 1-39-22 Sakurashinmachi, Setagaya-ku, Tokyo
Phone Number: +81 7083601520
Email: info@jelper.co
Data Protection Officer (DPO) Contact Information
Name: Kai Mitsuzawa
Address: 1-39-22 Sakurashinmachi, Setagaya-ku, Tokyo
Email: csirt@jelper.co
Name and Address of Supervisory Authority
We value your privacy and your rights as a data subject and have therefore appointed Prighter Group with its local partners as our privacy representative and your point of contact for the following regions:
European Union (EU)
United Kingdom (UK)
Prighter gives you an easy way to exercise your privacy-related rights (e.g. requests to access or erase personal data). If you want to contact us via our representative, Prighter or make use of your data subject rights, please visit the following website:https://prighter.com/q/13188946168
[Personal Information Protection Law and Personal Information Protection Standard in China]
Personal Information Administrator
The administrator for personal information will be an officer of our company for the time being. If the administrator is changed, this special provision will be changed.
Collection of Personal Information
When using services through the use of the Platform, we collect information about the user as listed in the table in the section "About Collected Data". The same applies to account creation. The routes of personal information collection are from the user's contact with our company, our website, and the application when operating it.
Retention Period of Personal Information
We will set a retention period for the collected personal information. Not only when we receive a deletion request from the user, but also when the user indicates that they do not want to use our services, or when it is confirmed that they have not used the services for more than a year, we will delete the relevant personal information.
Third Party Provision of Personal Information
We will provide personal information to third parties when it is unavoidable, or when using paid services.Unavoidable circumstances include cases where Japanese law requires third party provision, and cases where it is necessary to avoid imminent danger to the user themselves or a third party. In these cases, we may provide personal information to national or local public entities, courts, etc. In addition, when using paid services, we provide payment-related information to the payment service "Stripe".
Rights Related to Personal Information
The rights concerning the user's personal information shall be subject to the related provisions such asthe notification request for the purpose of use in this policy.
Established on July 21st, 2023
Updated on July 13, 2024
Updated on July 24, 2024